Outlook 365 Download Pictures


Most Apple device users store their data on iCloud. As a comprehensive cloud platform, iCloud backs up and synchronizes all the user data starting from emails, calendars, photos, iWork application data, and even App and Health data. While iCloud might be an ideal solution for individual users who need limited features, businesses often prefer Office 365/ Microsoft 365 plans for advanced features and services. With Microsoft 365 subscriptions, businesses can consolidate control of user access and devices, and empower users with powerful tools and features. In this article, let us explore how to migrate from iCloud to Office 365/ Microsoft 365.

How to Export Apple Mail to Office 365?

We recently moved to Office 365. Our users can access their mailbox from their Desktop by launching Outlook or via Outlook Web App. I am currently assigned as one of the Exchange Admin, so this system is new to all of us. Our current dilemma is regarding the Photo Profile. Choose the InfoBar at the top of the message, and then click Download Pictures. When you click Download Pictures in a message that you're previewing in the Reading Pane, the message is saved automatically and displays the pictures again the next time that you open the message. Jan 16, 2019 The software you are about to download lets you perform mass imports and exports of user photos to and from the Exchange Online platform in Microsoft 365 (Office 365). Imported photos are displayed in services such as OWA, Outlook and SharePoint, and can be added to email signatures. Admins: How to add photos on behalf of users. If you're a Microsoft 365 admin, you can use the Exchange admin center or Windows PowerShell to add photos on behalf of users. Use the Exchange admin center. Go to the Microsoft 365.

The first challenge of migrating from iCloud to Office 365 is to move emails from iCloud emails to Office 365. Here is how you can transfer emails to Office 365/ Microsoft 365 mailboxes from iCloud email.

If you are using a Mac machine, launch the Apple Mail email client.Choose the mailbox (or mailboxes), select Malbox>Export Mailbox.Choose an existing folder or create a new folder to export the .mbox packages.Convert the .mbox files into .pst files and import the files into Office 365/ Microsoft 365 mailboxes using Outlook.

How to Transfer iCloud Contacts to Office 365?

iCloud contacts can be exported as vCard (.vcf) files, and then be imported into the new Office 365 mailboxes.

Navigate to Contacts after logging in to your iCloud account.Select the gear icon at the bottom and click on Select All if you need to export all the contacts.Choose the Export vCard option from the same menu to export them to a .vcf file.Convert the .vcf file into a .csv file and import the contents into the Office 365 mailboxes using Outlook.

How to Transfer iCloud Calendar Items to Office 365?

The CalDAV internet standards used by iCloud Calendar is not yet supported by Outlook for Mac. The workaround is to use Outlook on the web (Outlook Web Access) for synchronizing iCloud Calendar items with Outlook, to simplify export to Office 365.

Log in to the iCloud account from a web browser.Automatic picture download in outlookSelect the calendar that has to be exported and click on the Share Calendar icon.Enable the Public Calendar option for it and copy the URL.Log in to Outlook on the web and add it to the Calendar subscription.Now you can export the newly added shared calendar as a PST file that can be imported into an Office 365/ Microsoft 365 mailbox.

How to Convert iWork Files to Office 365?

Files created using Pages, Numbers, and Keynote have to be converted to formats that are compatible with Word, Excel, and PowerPoint respectively. While it is possible to save files in Microsoft Office compatible formats while creating them or convert them at a later stage, users can upload the files to iCloud, save it in an appropriate format, and download it. However, there could be formatting issues after the conversion.

Apps4Rent Can Help With iCloud to Office 365/ Microsoft 365 Migration

The most straightforward method to transfer photos, videos, mail, calendar, files, and other data from iCloud to Office 365 is by importing them into a Windows computer using iCloud for Windows and exporting to Office 365 accounts. However, with this method, users have to retain their iCloud mail as they will continue to receive emails in the mailbox and will need Windows machines for the transfer. Also, the process is cumbersome for migrating several users from iCloud to Microsoft 365/ Office 365, when a business needs to use a single tenant. As a Tier 1 Microsoft CSP, Apps4Rent can help you migrate user accounts from iCloud to Office 365. Alternatively, we can provision Azure Windows Virtual Desktops that can be used with Macs to facilitate the migration, if you cannot use Windows machines. Contact our Microsoft certified experts available 24/7 via phone, chat, and email for Office 365 migration assistance.

Why manage users' photos centrally

Both Office 365 (Microsoft 365) and on-premises Exchange Server enable the option to include users’ profile photos in a number of places. Outlook, Teams, OWA (Outlook on the web), SharePoint, Skype for Business, OneDrive, Planner, Microsoft 365 Groups – all those services can show pictures of employees.

You might be wondering, what is the use for that. Here are some of the reasons to use profile pictures in an organization:

  • It makes collaboration easier by creating a more friendly atmosphere,
  • Enhances teamwork by letting employees identify their co-workers much quicker,
  • Resolves the problem when you cannot associate a name with a face (especially true for bigger companies),
  • Helps you build a professional visual identity inside and outside of the company.

Here are some examples of where users' profile pictures can be seen:

Delve profile page – where Microsoft 365 profile info is stored.

Each tab in Microsoft Teams includes uploaded users’ profile photos.

A user’s photo appears when you call a colleague in Teams.

Outlook 365 Download Pictures

Users' photos can also be visible in a conversation window in Skype for Business.

Users' Office 365 (Microsoft 365) profile pictures in Outlook in your organization.

You can also see the images of your users in Office 365 (Microsoft 365) groups.

The same pictures can be displayed in Outlook on the web.

The problem is, managing users’ photos in an organization may become a bit of a challenge. Uploading users’ profile pictures to Active Directory, or to your Microsoft 365 tenant is not as easy as you might think.


Users can upload their photos to Microsoft Teams, Outlook or Office 365 (Microsoft 365) profile on their own. However, in this case, administrators do not have much control over the quality and the size of the picture. What is more, the users’ image will not be unified throughout the organization, especially when some users forget to upload their own picture, or upload a funny photo, which will later be seen inside and outside the organization. As a result, the admin will have to intervene anyway. The right solution is to manage users' photos from a single place, right from the start and to prevent users from changing their profile photos. One person can verify whether a unified image is ensured throughout the organization and the administrator uploads them to the server so that they can be visible in all the places listed below:

Uploading photos using PowerShell

Both in Exchange Server and Microsoft 365 (Office 365), you can roll up your admin’s sleeves and use the Set-UserPhoto cmdlet which uploads your user’s photo. Look below to see the syntax of this command:

Set-UserPhoto 'John Example' -PictureData ([System.IO.File]::ReadAllBytes( 'C:John.Example.jpg' )) –Confirm:$false

The cmdlet uploads the photo of John Example to the respective account and the –confirm:$false switch shortens the process slightly, as PowerShell will not prompt you to confirm the new image setting.

No big deal. Just remember to prepare the photo in a graphics editor, so that it has the correct size. Now repeat the steps for your whole organization. You can also use a script - ForEach-Object loop should get the job done. Just remember that you have to prepare a list of all users in CSV format, adjust all the pictures and format their names right so that the script uploads the avatars to the right users. You will surely have something to keep you busy, right? There is another way, though:

Bulk upload using a convenient GUI

You can use a freeware tool to upload those pictures to Office 365 (Microsoft 365) and a local Exchange Server. This solution is much easier and quicker than doing the whole process using PowerShell. See for yourself:

On-premises Exchange Server

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Using our free tools for your environment, you can forget about scripting and just click the Import button. After a quick configuration, the programs will auto-match photos to users and perform the upload. And if you miss a dot or misspell a name while naming the files, you can drag and drop them manually. Or reconfigure the auto-matching pattern to cover the remaining users.

Key features:

  • Bulk upload of users’ photos to Exchange and Office 365 (Microsoft 365)
  • Based on friendly User Interface
  • Built-in simple photo editor (auto-resize)
  • Simple import and export of users’ photos
  • Support for on-premises, Office 365 (Microsoft 365) and hybrid environments
  • Full functionality for free!

Click on the buttons to learn more about the free tools which help with users' profile pictures management:

Active Directory and Microsoft 365 photo editor

What about editing photos? CodeTwo Active Directory Photos and CodeTwo User Photos for Office 365 let you adjust photos so that the target server accepts them and lets you rotate them if there is any problem with their orientation. This feature removes the need for using a separate program, just to make necessary changes to the users' photographs. Our freeware tools edit the pictures in bulk, significantly simplifying and speeding up the whole operation.

Click on the buttons below to download those free tools:

Outlook 365

User photos in email signatures

With users’ photos already uploaded to your organization, you can go a step further and add them to email signatures. Such email signatures will let you automatically personalize email signatures and create a friendly image for your customers. See this short video to learn how you can do it:

See the guides below for more information:

How to add email signatures with Active Directory photos to Exchange mail
How to add email signatures with Office 365 users’ photos to Exchange Online mail